Here is your ultimate party planning checklist. 4. Party checklist web pageĭon’t forget to bookmark this page! We’ve got an event checklist below including links to more party ideas, venues and suppliers. 3. Party planning checklist excelĭownload this party planning excel template to your computer for a completely customizable party checklist (bonus: you’ll get an event budget planner, supplier contact list, and guest list manager, too!). All you need is a google account to make a copy of your own party planning google sheet to customize for your event. Make a copy of this party planning checklist google doc for easy access from any device and planning on the go. File includes a party checklist, budget worksheet, guest list manager, and supplier contact list. Print and pin our free printable event checklist. We’ve provided this free party planning checklist template in multiple formats so you can choose the best one (or two) for you. To help you keep organized and plan a successful event, we have designed this event planning checklist and timeline to guide you through-from pre-event project management to when guests arrive. At a minimum, we recommend getting started 4 months before for less stress, a good turn out, and more choices when it comes to venues and suppliers. How early you get started with your party planning can vary widely depending on the scale and formality of the event, whether you’re inviting guests from out of town, and potential date conflicts. So you can keep track of anything else you may need to remember.Planning an event doesn't have to be stressful-in fact, it can actually be fun if you stay organized with our free party planning checklist! Whether you’re hosting a milestone anniversary, special birthday or a seasonal party, the more prep work you do in the beginning means the more free time you will have later to enjoy the fabulous party you’ve put together. You will see them like this : 00. So that you can enter in the hour for all of your day of activities, such as making menu items, setting out food, set table, etc.!Īdded bonus, this page has a section for adding your additional thoughts. The hours in this section aren’t labeled so that you can enter the hours yourself. In a different section on this same page, you will find an hourly Day Of Schedule. This starts out at the six week mark and then goes up to the day before the party. This way, you can keep track of how far out you need to complete each task, such as sending invites (5-6 weeks out, if you’re wondering). The free Party Planning Schedule is on an additional sheet. Also, the game prizes are good for baby and wedding showers. Sometimes when I get in the full on party planning mode, I kind of space off purchasing gifts, because my mind is focused on the party – which is obviously a huge part of the gift too! So there is a Gift/Game Prizes section for adding any gifts needed for birthday parties, Bachelorette parties, etc. The Guest List is crucial to figuring out your menu! How many portions of each item will you need to make or buy? How many food items are doable with your timeline or with the week you have planned the week of the party? Sometimes these parties fall around the holidays when everything is crazy busy and there are a million other things to do on top of planning a party for someone! There’s a neat little ✔ spot, so you can mark off when people have RSVP’d to keep a running total of guests. Once I have done that, I add to the other sections – the Menu, the To Do/To Make, the Groceries, etc. Tasks to CompleteĮventually, I narrow down the Theme, decor, and menu by looking at my planner timeline and figuring out what I have time to accomplish. So, once a date is set, I write it down so I don’t forget what we agreed upon. In the planning stages, I don’t always have the date nailed down since I need to confer with the guests/guest of honor. There is also a spot for writing down the Date of the party. I like to write down any ideas that come to me about decor or food in the Brainstorming section of the free Party Planner. The categories that are included in the free Party Planner are in Bold below!Īs I prep, I like to hop on Pinterest and peruse the possible color schemes/party themes to pick from. This way I can enter in new ideas, details and cross off items I have completed. I like to have my free Party Planner in the kitchen where I spend most of my day and complete projects. Guests invited and a ✔ if they have RSVP’d.Food to make and when it needs to be made.Timeline – From 6 weeks out to an hourly timeline for the day of the party.The free Party Planner includes space for:
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